Recommended Criteria for Hosting a USAIN Conference
Facilities:
- General meeting space for 150.
- Facilities to allow for multiple activities (at least 4).
- Public space for exhibits.
- Good facilities to allow for group meals for the entire group or smaller groups.
- Space to hold the entire conference within one building or within walking distance of the conference hotel.
- Facilities to offer some sort of fun/social event.
- Facilities must be handicapped accessible.
Equipment:
- An adequate supply of quality audio/visual equipment including projectors for computer presentations.
- Good phone/data connections at a reasonable cost.
Transportation:
- Good air transportation into the city.
- Reliable transportation from the airport to the hotel.
Registration/Information:
- Staff registration/information desk the evening before when conference activities begin at 8:00 a.m., (including pre-conference activities) and 30 minutes prior to the first session and after the last session.
- Provide general conference services such as registration, name tags, and signs.
- Provide information on the area and/or organized tours for spouses and attendees before and after the conference
Food:
- Provide catered meals for the entire group or small groups.
- Accommodate special dietary requirements.
Other Considerations:
- Space for a conference office near the conference area.
- Support from the host institution in the way of staff time, space, and, in some cases, financial sponsorship.