Business Meeting Minutes

USAIN Business Meeting Minutes, 10 October 2006, Ithaca New York

Introduction of Executive Council

Minutes of Previous Meeting: The minutes from the 17 May 2005 meeting in Lexington, Kentucky were accepted as posted on the USAIN Web site.

Treasurer's Report: USAIN continues to be healthy financially and to maintain the required reserves.

President's Report: The 2005-2006 President's Annual Report has been posted on the USAIN Web site. Report from the Executive Council meeting on 8 October 2006:

Pat Wilson continues to represent USAIN at the Leadership Council for Agricultural Information and Outreach
Luti Salisbury is USAIN's representative to the National Science Digital Library Collection Development Advisory Council
A major project for 2007 will be the revision of the USAIN Action Plan
USAIN has renewed the Memorandum of Agreement with AgNIC and Luti Salisbury will be the USAIN liaison to the AgNIC Board
The Executive Council is investigating the opportunities to form liaisons with other relevant organizations
As SLA-FAN Chair, Amy Paster will look into how to facilitate the inclusion of agriculture publications in the Sherpa Project
The 2008 conference will celebrate USAIN's 20th anniversary

2006 Conference: Mary Ochs reported that the conference appeared to be a success in the number of attendees as well as the number of sponsors and exhibitors.

Proposed By-Laws Revisions: There was no discussion and the proposed revisions were passed unanimously. As is currently called for in the by-laws, this vote will be followed by a mail ballot. Two additional changes were suggested for future consideration:

Article V, Section 3 - change the minimum for a quorum from 15 to a percentage of paid members
Article XI, Section 2 - consider changing the requirement for a mailed ballot and set up procedures for email voting

2008 Conference: Connie Britton announced that The Ohio State University's Ohio Agricultural Research and Development Center in Wooster, Ohio will host the 2008 USAIN Conference and invited everyone to attend. It will be at the Aaron Shisler Conference Center on 27-30 April 2008. Anita Ezzo has agreed to be the Program Chair.

USAIN Web Site: Carla Casler announced that the newly redesigned USAIN Web site is live.

Call for Nominations: Luti Salisbury made a call for nominations for the 2007 elections. Nominations are needed for President-Elect, Secretary/Treasurer, and three Directors.

Preservation Project: Mary Ochs announced that two participants in the newest phase of the project, Colorado and Arizona, will be digitizing their selected literature. Participants for the next phase are being solicited.

Awards: Norma Kobzina announced this year's award winners:

Conference Awards for New Professionals went to Livia Olsen and Yongli Zhou.
The Conference Award for Students went to Andrew Ruggiero
The Service to the Profession Award was given to JoAnn DeVries

Respectfully submitted,

Eileen Herring

Secretary/Treasurer