Guidelines for Contributors


Guidelines for Poster Presenters

As in traditional poster sessions, virtual poster session presenters create short, asynchronous presentations of their work. The posters will be available online the week prior to the conference to allow attendees to view the posters and to leave questions about individual posters. The live Q&A time with the poster presenters will be on Wednesday, July 22, 2020, 2:10-3:10pm EDT (time may adjust slightly). Poster presenters will be in 1 of 4 breakout rooms that attendees may visit.

The poster (file) format PDF is encouraged, but the following will be accepted: rtf, doc, docx, ppt, pps, pptx, ppsx, pdf, and jpg.

Accessibility should be considered when selecting formats; see the Cornell Repository Accessibility Guide for more information.

  • Use headings to organize sections (e.g. heading, subheading, text)
  • Make alt-text for all images, tables, and graphs
  • If using PDF be sure it has OCR encoding
  • Use colors and graphics that are accessible to those with visual impairments

Submit your final document and the signed USAIN repository agreement (attached) no later than Monday, July 6, 2020. More detail to follow on how to submit final documents.

Following the conference, we will submit the documents to the USAIN collection in the Cornell eCommons repository on your behalf.

Guidelines for Paper Presenters

In order to increase accessibility this year, we are asking speakers to pre-record their paper presentations. We know life interrupts and that technology can fail at times, so this is why we are preferring an asynchronous format. The content will be available at least a day before the scheduled paper Q&A time.

  • Presentations must be 15 minutes or shorter
  • Submit your recording as an MP4 format
  • We recommend presentations be divided into multiple files of less than 10 minutes each.
  • Please consider talking slower and enunciate clearly. Using a microphone/headset for a clear recording is encouraged, especially if there's background noise.
  • When recording, consider turning off email and other notification pings so they don't distract or interrupt the recording.
  • Describe the content of graphic slides orally during your presentation
  • Use colors and graphics that are accessible to those with visual impairments
  • Limit the information on each screen/slide so it is easily read
  • Have sufficient text descriptions (alt-text) of pictures, graphs and tables
  • Use headings to organize sections (e.g. heading, subheading, text) rather than increasing the size
  • Handouts and other materials should have OCR encoding when applicable
  • Accessibility should be considered when selecting formats; see the Cornell Repository Accessibility Guide for more information.

If you do not have software to record your presentation, the conference planning committee is happy to record your presentation via a Zoom meeting at least 3 weeks prior to the conference.

If possible, please provide a transcript of your presentation. Consider using Zoom or Kultura MediaSpace if you have institutional access, or uploading the video to YouTube to get a rough transcription to edit.

If you do not have software to create closed captioning and/or the transcript, the conference planning committee is happy to do that for you using Kultura MediaSpace. Please send the MP4 file(s) to us, along with your notes or script if available, at least 10 days prior to the conference.

Submit your final presentation in MP4 format with captions, slide deck, and the signed USAIN repository agreement no later than Monday, July 6, 2020. More detail to follow on how to submit final documents.

Following the conference, we will submit the documents to the Cornell repository on your behalf.

Guidelines for IG/Committee Sessions

Pre-recorded Presenters

In order to increase accessibility this year, we are asking speakers to pre-record their paper presentations. We know life interrupts and that technology can fail at times, so this is why we are preferring an asynchronous format. The content will be available at least a day before the scheduled interest group or committee meeting Q&A time.

  • Presentations must be 15 minutes or shorter
  • Submit your recording as an MP4 format
  • Describe the content of graphic slides orally during your presentation
  • Use colors and graphics that are accessible to those with visual impairments
  • Limit the information on each screen/slide so it is easily read
  • Have sufficient text descriptions (alt-text) of pictures, graphs and tables
  • Use headings to organize sections (e.g. heading, subheading, text) rather than increasing the size
  • Handouts and other materials should have OCR encoding when applicable
  • Accessibility should be considered when selecting formats; see the Cornell Repository Accessibility Guide for more information.

If possible, please provide a transcript of your presentation. Consider using Kultura MediaSpace if your institution has it, or uploading the video to YouTube to get a rough transcription to edit.

If you do not have software to record your presentation, the conference planning committee is happy to record your presentation via a Zoom meeting at least 3 weeks prior to the conference.

Submit your final presentation in MP4 format, slide deck, and the signed USAIN repository agreement no later than Monday, July 6, 2020. More detail to follow on how to submit final documents.

Following the conference, we will submit the documents to the Cornell eCommons repository on your behalf.

Guidelines for IG/Committee Sessions

Live Session Presenters

Each presenter during your interest group/committee timeslot will be given a 10-15 minute presentation time (check with your convener) during your session. 

  • Presentations must be 15 minutes or shorter
  • Submit your recording as an MP4 format
  • Describe the content of graphic slides orally during your presentation
  • Use colors and graphics that are accessible to those with visual impairments
  • Use screenshots rather than live demonstrations to keep on schedule
  • Limit the information on each screen/slide so it is easily read
  • Have sufficient text descriptions (alt-text) of pictures, graphs and tables
  • Use headings to organize sections (e.g. heading, subheading, text) rather than increasing the size
  • Handouts and other materials should have OCR encoding when applicable
  • Accessibility should be considered when selecting formats; see the Cornell Repository Accessibility Guide for more information.

Submit your final presentation and additional materials in PDF format (preferred) and the signed USAIN repository agreement no later than Monday, July 6, 2020. More detail to follow on how to submit final documents.

Following the conference, we will submit the documents to the Cornell eCommons repository on your behalf.

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